[Name of the Syndicate of co-ownership]
[Address of the Syndicate]
[City, Date]
To the attention of [Name of the faulty co-owner],
[Address of the co-owner]
Subject: Reminder of your obligations as a co-owner
Dear [Name of the Co-owner],
We wish to draw your attention to certain obligations that have not been met as a co-owner within our co-ownership located at [full address of the co-ownership].
It has been observed that [specifically describe the nature of the infraction or faulty behavior, for example: you have not complied with the building's regulations regarding noise disturbances / the maintenance of your balcony / etc.].
We remind you that in accordance with the declaration of co-ownership, particularly article [number], each co-owner must [state the specific obligation drawn from the declaration of co-ownership].
We ask you to take the necessary measures to remedy this situation as soon as possible to maintain the tranquility and harmony of our community.
For any questions or to discuss this situation, you can contact me directly at [your phone number] or by email at [your email address].
We count on your cooperation.
Sincerely,
[Your Name]
[Your Position, e.g., President of the Board of Directors]
[Additional contact details]
WHAT YOU SHOULD KNOW ! This template is intended to be customized with specific details of the infraction and adjusted according to the policies of the co-ownership syndicate.
WARNING ! A syndicate of co-owners must imperatively mandate a lawyer to draft and transmit a formal notice to one of its debtors. Thus, a director or manager of a syndicate of co-owners is prohibited from preparing and sending a writing suggesting that legal proceedings will be instituted. However, section 129 of the Act respecting the Barreau du Québec provides for an exception to the lawyers' monopoly on practice, and gives notaries the right to draft and transmit, in certain specific cases, a demand letter.
