Definition : Register of co-ownership

All documents and archives necessary to fulfill the mission of the syndicate of co-owners. These documents include, in particular, the name and mailing address of each co-owners, the minutes of meetings of the co-owners and meetings of the board of directors, the written resolutions of the board of directors or the meetings of the co-owners, the by-laws of the immovable and their amendments, the financial statements, a copy of the declaration of co-ownership, the contracts to which the syndicate is a party,  a copy of the cadastral plan, the plans and specifications of the building (as) built, the certificates of location of the immovable, if available, the maintenance logbook, the contingency fund study, all other documents relating to the immovable and the syndicate or provided for by government regulation and a description of the units sufficiently precise so that the improvements made by the co-owners are identifiable (This description is commonly referred to as a " reference unit"). It is the responsibility of the board of directors to ensure its preservation. Most of the documents produced in this register must be made available to any co-owner who requests them.