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Meeting officer, generally elected by the meeting of the co-owners, whose mission, in particular, is to certify the attendance sheet, ascertain quorum, direct the discussions, insure that the votes proceed and sign the minutes.
WARNING! One must not confuse the office of president of the meeting with the office of president of the Board of Directors. They are two different offices.
26/04/2020
The minutes of the meeting are a document of paramount importance to ensure the execution of the decisions of the meeting. Therefore, the decisions taken by co-owners in a general meeting must be recorded and entered in the minutes. This document is essential for a co-ownership because it ensures the…...
06/05/2024
The Board of Directors has opted for an online annual meeting of co-owners. However, the platform used restricts interactions between participants by not allowing camera activation, chat, or any other form of communication between them. Only the President of the Assembly has access to the questions asked and grants the…...
27/04/2024
The appointment of meeting officers is necessary to hold a meeting of co-owners. The titles that can be occupied by the meeting officers are as follows: president, vice-president, secretary and scrutineer; although the functions of each of these roles are distinct, their purpose is to ensure that the debates are properly conducted and that…...
27/12/2023
The meeting of co-owners is the gathering of all the co-owners, to make the decisions necessary for the sustainability of the building and the proper functioning of the co-ownership. It is one of the two decision-making bodies of the syndicate. This should be held at least once a year, but it…...
27/12/2023
The declaration of co-ownership generally contains the terms and conditions concerning the conduct of the meeting of co-owners by defining rules of procedure and the role of the meeting officers. Key figures of the assembly of co-owners, they ensure the smooth running of it. Their appointment is therefore necessary for…...
25/04/2023
La webradio du mercredi 26 avril 2023 a porté la présidence d’une assemblée de copropriétaires. Il est connu de tous que l’assemblée des copropriétaires est un événement majeur dans la vie d’une copropriété. À la tête de l’assemblée se trouve son président, qui ouvre la séance, dirige les débats, fait respecter la procédure…...
18/03/2023
The agenda lists the questions to be voted on and the information and consultation items that will be addressed at the meeting of co-owners. The decision-making power of the meeting of co-owners is defined by the Civil Code of Québec and the declaration of co-ownership (Constitutive Act of Co-ownership). The…...
06/11/2021
Je suis membre d’un syndicat de copropriétaires dans l’Outaouais comptant 80 copropriétaires dont 65% sont anglophones. Les rencontres de l’assemblée des copropriétaires et celles du conseil d’administration sont toujours en anglais. Lorsqu’une question est posée en français on y fait généralement abstraction et on la passe sous silence. Question : Au Québec…...
25/07/2016
Co-owners must make decisions that are essential for the life of their co-ownership, which cannot be adopted by the board of directors without their consent. To this end, the meeting of co-owners brings together the co-owners or their representatives, at least once a year. In this context, the taking…...
28/02/2011
An attendance sheet must be kept for each co-owner's meeting. However, the Civil Code of Québec does not specify any specific rules, such as the person responsible for its establishment, or the time when this formality must be completed. The declaration of co-ownership generally stipulates that it must be…...
28/02/2011
One of the essential moments of co-ownership is undoubtedly that of the meeting of co-owners. It is during this meeting that major decisions of the co-ownership are voted, such as the carrying out of certain works, the sale of a common portion and the modification of the declaration of co-ownership.…...
02/03/2010
Question: One of the co-owners disturbs the co-owners' meetings with his endless questions and his incessant insults towards the members of the board of directors. He is always in dispute over everything, either on principle or just to be in contradiction. What can be done?...
02/03/2010
Our last annual general meeting of the co-owners was opened and held by our directors. The trouble is that we do not know how to conduct an assembly. Question: Is a President of the meeting required? Do non-directors have to make notes? And who draws up the minutes?...